Office Assistant 2
Primary Duties and Responsibilities
Include, but not limited to:
o Provide back up to other OA2s within PSES Safety Departments statewide. o Assist in the filing of statewide ITM reports. o Provide back up for the statewide PSES invoice filing and tracking system. o Manage and process the Identification Card system for various districts within OPWDD. o Answer questions for and provide information to various parties regarding agency activities, transactions and procedures. o Operate various communication systems such as telephones and computers, and keep records of such communications. o Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities. o Maintain, update and correct records and files. o File, update and complete work order submissions o Receive, screen and review various documents and/or forms. o Establish new files by coding and numbering forms, creating folders and compiling relevant material. o Take notes and write up the meeting minutes, from any meeting, as needed. o Maintain various listings for Staffing purposes. o Maintaining records of all Safety Officers and notifying them when Training is needed. o Other duties as assigned.
Job Function
Primary Duties and Responsibilities
Include, but not limited to:
o Provide back up to other OA2s within PSES Safety Departments statewide. o Assist in the filing of statewide ITM reports. o Provide back up for the statewide PSES invoice filing and tracking system. o Manage and process the Identification Card system for various districts within OPWDD. o Answer questions for and provide information to various parties regarding agency activities, transactions and procedures. o Operate various communication systems such as telephones and computers, and keep records of such communications. o Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities. o Maintain, update and correct records and files. o File, update and complete work order submissions o Receive, screen and review various documents and/or forms. o Establish new files by coding and numbering forms, creating folders and compiling relevant material. o Take notes and write up the meeting minutes, from any meeting, as needed. o Maintain various listings for Staffing purposes. o Maintaining records of all Safety Officers and notifying them when Training is needed. o Other duties as assigned.
Salary Range:
From $40193 to $49405 Annually
Minimum Qualification
PREFERRED REQUIREMENTS:
o Ability to work effectively with the Department. o Ability to work independently. o Previous experience in duties referenced above. o Ability to effectively communicate in a professional manner both verbally and in writing. o Strong background in applicable software applications such as Microsoft Word and Excel and agency databases. o Reliability as evidenced by a review of time and attendance records. Transfer Qualifications Any permanent Office Assistant 2 (Keyboarding) OR Any person eligible for 70.1 transfer. Promotional Opportunities:
Any person eligible for appointment from the civil service list Provisional Appointment:
In the event that there is not a valid eligible list, candidates who meet the qualifications may be qualified for a provisional appointment:
Note:
If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained. Minimum
Qualifications:
Either A. a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language). Or B. an office assistant or clerical title allocated to Grade 6 or higher. OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.Estimated Salary: $20 to $28 per hour based on qualifications.
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